Last week I wrote an article titled “Is Your Hiring Process Scaring People?” where I gave tips on how to improve the hiring process with the candidate experience in mind. Why is this important? The hiring process is a critical component to the overall reputation of the company, and most of all – your employment brand. In this article we will discuss “How to Get The Most Out of Your Applicant Tracking System.”
A good process is the result of good planning and efficiency, which can be achieved with the help of an applicant tracking system. Here are 3 ways you can improve the efficiency in your hiring process with the help of your applicant tracking software:
Take the time to customize screening questions unique for each department.
A good applicant tracking system should provide you with the option to tailor your online screening questions. Using department-customized screening questions instead of few one-size-fits-all set of questions will always save you time – trust me. By knowing what to ask the first time around, you avoid having to mark a large portion of your candidates “unqualified” during the interview process. Why waste everyone’s time? Take the time by sitting with hiring managers in each department and get a feel for what they need and what kinds of people they’re looking for. Ask what are the absolute basic core competencies critical to the overall success of a person/or position in that department. That way, when the time comes to post a job, you’ll be able to enter those online screening question in your applicant tracking software faster, and easier.
Gather feedback, efficiently.
Effectively collaborating with hiring managers and stakeholders is one of the most crucial steps in making sure your hiring process is as efficient as it can be. This is where the help of the right applicant tracking software comes in. Let’s be honest, people are busy, mangers are busy. When you have a candidate that comes in for a second or third interview, if you don’t use the collaboration tools in your applicant tracking software, you have to rely on the magical moment where all forces come together to discuss feedback. Each. And. Every. Time.
Simply not going to happen.
While a face-to-face meeting is likely to occur when deciding on a candidate, during the actual interview process it’s important to have one place to enter in feedback, notes, and reviews about individuals. Use the collaboration tool to do this. ApplicantStack even has a questionnaire option that allows you to create and collect feedback from managers and stakeholders quickly and easily.
Use the email response function in your applicant tracking software.
This is an important habit to get into. Communication is critical to your applicants, so it’s crucial that you respond in a timely and professional manner. Keep in mind – when applicants are likely to be interviewing elsewhere too, so making sure you keep in contact (especially with desirable candidates) is very important so you can be sure they don’t move on elsewhere. Good applicant tracking software will offer an automated emails feature that will save you tons of time, especially with pre-built templates and triggers.
Choosing the right applicant tracking software is a critical component to ensuring you’re efficient with your recruiting and hiring efforts. If you’ve never used an applicant tracking system or would like a personal demonstration of ApplicantStack’s applicant tracking software, sign up for a free demo with us!