Welcome to our series How To Hire Your Perfect Next Employee: The Ultimate Guide. In today’s post, we describe how to make a job offer to your top candidate.

Before we continue, let’s review where we are in the series:

Making an Offer to Your Perfect Employee

You’ve completed the assessment part of the hiring process and are ready to make an offer to your top candidate. ApplicantStack can help you make this final step quickly and effectively.

There are three main components in extending a job offer:

  1. Creating the offer letter
  2. Communicating the offer to the applicant via phone call and email
  3. Receiving their acceptance (hopefully!)

Don’t Delay!

When you’ve made a selection, don’t delay! If possible, telephone the same day they complete their final interview. Remember you have competition. Now that you have identified this person as the perfect candidate, you can be certain others have as well. The applicant could be waiting for job offers from several of your competitors.

How to Make a Job Offer Telephone Call

  • Be excited! You want your new hire to feel your enthusiasm.
  • Clearly tell them that you are formally extending the offer
    • Start date
    • Job title
    • Compensation/bonuses
  • Ask if they can accept over the phone
  • Notify them that you are sending an email with the formal job offer letter

What Do You Include In a Job Offer Letter?

The job offer letter initiates the employer-employee relationship. It’s a comprehensive document similar to a legal contract.

These are the basic elements in an offer letter. Your company may require additional information.

  • Position/Title
  • Name/Position of Supervisor
  • Reporting Structure
  • Work Schedule
    • Full-time or part-time
    • General work hours
    • Shift, if applicable
  • Employee Type
    • Overtime exempt/nonexempt
  • Job Duties
  • Base Salary/Wage
  • Equity, if applicable
  • Bonuses/Commissions
  • Wage Disclaimers, if applicable
  • Benefits and Eligibility
  • At-Will Employment

Important Documents to Accompany Offer Letter

Depending on the position, you may need to include other documents. These may include confidentiality and noncompete agreements. As well as invention assignment and intellectual property terms.

ApplicantStack Offer Letter Templates

Creating an offer letter template in your ApplicantStack document library is easy. Add as many merge fields as needed (see the previous list). A merge field imports information you have recorded elsewhere. In the video, we show you how to create a merge field for the job start date.

The candidate will receive an email including the offer letter and can sign the acceptance electronically. The offer letter will be available in the candidate profile record.

The Benefits of Using ApplicantStack For Extending Job Offers

  1. Create offer letter templates for each position—you will always be ready to extend an offer
  2. Merge fields in letter templates allow you to import information stored in the system
  3. Brand your offer letter with your company logo and colors to reflect your company brand
  4. Electronic signature allows your perfect candidate to accept the offer upon receipt of the email

Improve Recruiting to Take Advantage of a Favorable Business Climate

If you have a slow hiring process, you are at an extreme disadvantage. If you can’t find qualified people, you can’t implement your business goals. This is an unnecessary obstacle to success. There are growth opportunities in every industry. And a host of emerging industries as well! To take advantage of these opportunities, you need the right people to execute your vision.

ApplicantStack Was Created by Recruiting Professionals Using Best Practices

ApplicantStack hiring software helps you establish best practices to find quality employees in a timely manner. Regardless of the size of your company, follow our step-by-step How to Hire Your Perfect Next Employee guide. There is no reason to reinvent the wheel when it comes to recruiting workflows.

Brand New Employer?

If you are a start-up, congratulations! You can incorporate recruiting best practices from your first round of hiring. You will start out strong and continue that way. Plus, your hiring team will never become burned out with tedious manual processes.

Do You Have a Recruiting Mess on Your Hands?

If your hiring process is in trouble—no problem. Follow our guide to revamp your recruiting system. With the right software (ApplicantStack, of course!) it won’t take long to identify and remove process bottlenecks. Get started now and you will finish 2019 strong. Your hiring team will also appreciate using the best hiring tools for their critical job role.

ApplicantStack Helps You Create an Applicant-Centric Hiring Process

ApplicantStack also helps you create an outstanding applicant journey. It’s the only way you can hire competitively and establish a positive employer brand.

Join us for the next video where we will go over the last step in the process: Hire.

You can watch other videos in this series on our How to Hire Your Perfect Next Employee playlist or check out our brand-new How to Hire Your Perfect Next Employee infographic!