Step 1: Create a Job Description
- Get team input
- In the job description, include the following:
- Job location
- Job title
- List of job responsibilities
- List of candidate requirements
- List of desired candidate credentials
- Statement about company and benefits
- EEOC statement
- Enter job description in ApplicantStack
- Select the job owner and hiring manager in ApplicantStack
- Create templates for candidate communications in ApplicantStack
Step 2: Pre-Screen Preparation
- Based on the job requirements and qualifications, write your screening questions including knockouts
- Create pre-screening questionnaire in ApplicantStack
Step 3: Post The Job
- Determine if you want/need to post internally before online posting
- Request employee referrals
- Check your database for previous applicants
- Decide which job boards to use
- ApplicantStack integrates with CareerBuilder, Indeed, Monster, ZipRecruiter, Dice, Glassdoor, Juju, LinkedIn Limited Postings
- Post to job boards
- Post to careers page and social media sites
Step 4: Initial Screening
- Sort on top scoring candidates first after initial screening
- If few candidates make it through the knockouts, revisit your questions. Do you need to make them less restrictive?
- For applicants not advancing to next level, determine which to save in your applicant database
Step 5: Schedule Interviews
- Conduct phone interviews with selected candidates
- Advance candidates for in-person interviews or video interviews
- Set up your calendar
- ApplicantStack integrates with Google and Office 365
- Have interviewers block out slots on the calendar
- Send interview request emails
- Each candidate selects a mutually available date and time
- Reserve rooms for interviews (if applicable)
Step 6: Collect Feedback
- Remind team members to complete the candidate survey and enter feedback in ApplicantStack
Step 7: Make a Selection
- Send emails to references
- Initiate background checks
Step 8: Offer the Job
- Send offer letter email
- The letter should include:
- Start date
- Job title
- Compensation/bonuses
- Electronic signature (track this in the candidate record in ApplicantStack)
- The applicant signs and accepts the offer
- Move applicant to the Hired stage in ApplicantStack
How To Hire Your Next Employee
How To Hire Your Next Employee Infographic
Content Marketing Manager at SwipeClock
Content strategist and corporate blogger (2000+ posts). Her work has been featured on G2's Learning Hub, Human Resources Today, CloserIQ, Better Buys and over 500 business websites. She plays bluegrass mandolin and enjoys hiking in the red rock wilderness of southern Utah. Connect with me on LinkedIn
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