What are hiring processes?
Hiring processes include the specific tasks necessary to source, attract, process, screen, qualify and hire talent. These tasks include:
- Creating a job requisition process
- Writing job descriptions
- Posting jobs to job boards, careers pages, and social media accounts
- Tracking hiring metrics
- Receiving and tracking applications and resumes
- Developing screening questionnaires and scorecards for candidates
- Writing interview scripts
- Scheduling and conducting interviews
- Performing background and reference checks
- Writing offer letters
- Employment contract negotiation
- Managing compensation and benefits programs
- Creating internal hiring and employee referral programs
- Writing an Employee Value Proposition
- Finding and nurturing passive candidates
Who manages hiring processes?
The hiring process may be handled by a wide range of people in different roles, depending on the size of the company. In a small business, the owner might handle hiring. In larger organizations, a Human Resources director would generally manage talent acquisition. Enterprise-level companies may have a talent acquisition team that includes hundreds of talent acquisition specialists [or “talent acquisition associates”]. Companies also outsource hiring to staffing agencies or professional recruiters (sometimes called headhunters).
How do applicant tracking systems (ATS) automate hiring processes?
An applicant tracking system (ATS) automates nearly every task involved in filling a job opening. These tasks include posting jobs online, tracking qualified candidates, managing resumes, sending emails to applicants, creating interview scripts, and designing job postings.
How can job boards improve hiring processes?
A job board is a search engine that allows users to search open jobs by a variety of variables, including job role, geographic location and industry. Some job boards concentrate on a specialty such as tech jobs while others focus on a specific geographic area or an underrepresented employee demographic. Job seekers will be able to apply for jobs and upload resumes on the site; recruiters will be able to post open jobs and search for best-fit candidates in a resume database.
Employers generally pay fees to have their job openings listed on job boards. Some well-known job boards are Indeed, Zip Recruiter, LinkedIn, Monster, StackOverflow, Dice, CareerBuilder and Craigslist.
What is a job distribution platform?
This is a job board aggregator that allows employers to post their job openings on multiple job boards at the same time. Recruiters can search for jobs by title, location, company, type (full-time vs. part-time, remote, internship or contractor) or many other variables. Employers and staffing agencies use this platform in order to make their job postings available on multiple job sites without needing an individual account for each one. Using a job distribution platform can be quicker and less expensive than posting to job sites individually. Job distribution platforms also provide AI tools that help recruiters identify the best job sites for their specific job openings. This removes some of the guesswork in choosing the best advertising channels for job postings.
How does resume parsing software affect hiring processes?
Resume parsing software allows users to perform advanced searches on a database of resumes. Resume parsing tools are especially helpful for large companies that manage hundreds or thousands of applications and job openings. Recruiters can search the database for keywords, skills, and other variables to identify candidates most suitable for a given position. Many ATS come equipped with resume parsing software.
See also
Additional resources
- Talent Acquisition: A Guide to Understanding and Managing the Recruitment Process, SHRM
- How to Hire Your Next Employee; The Ultimate Guide
- How to Find Employees: 4 Talent Acquisition Techniques to Embrace
