Digital Onboarding for Remote Employees

Digital Onboarding for Remote Employees

Remote work is rapidly becoming an accepted and even desired part of the American lifestyle. Take a look at these statistics. Some might surprise you!

Remote work isn’t just a fad or trend. A recent survey found that 80% to 90% of the workforce says they would like to telecommute at least part of the time. It’s an option that more companies are considering – especially as the job market heats up.

If you’re hiring remote workers, how can you make sure they’re a part of the team? How do you integrate them with your corporate culture and teach them the responsibilities of a new job from a distance? The answer: digital onboarding.

Why Use Digital Onboarding?

Remote employees are accustomed to working from home. Ideally, your new hire is self-motivated, excited to get to work, and independent. Digital onboarding offers several advantages that traditional onboarding doesn’t. And it’s not just good for remote employees. In-office workers will appreciate these benefits, too.

It’s Easy

Instead of dampening first-day enthusiasm with a litany of paperwork to fill out and mindless videos to watch, digital onboarding gets that stuff out of the way ahead of time. Your new employee will be able to spend Day One – whether that’s in the office or out of it – learning the ropes of his or her new role rather than whiling away the hours in a conference room.

It’s Standardized

Every employee goes through a similar onboarding process. When you set up digital onboarding with software like ApplicantStack Onboard, you ensure that every box is checked, every time. Collect all necessary paperwork using a library of state and federal forms. Distribute company policies, benefits information, and other notable documents so they can be reviewed at any time in one place. If your onboarding process is less than successful, you can examine what works and what doesn’t and make changes so that everyone has the same positive experience.

It’s Efficient

Printing and passing out entire reams of legal documents and forms is tedious (and expensive!). Digital onboarding allows you to download documents once, and distribute them to new hires without making multiple trips to the printer. You don’t need to take up an employee’s valuable time to walk a new hire through the onboarding process. Digital onboarding guides your new hire step by step, at his or her own pace.

It’s Engaging

The most engaged employees are actually those who telecommute three or four days a week. Surprised? This kind of schedule offers a good balance between on-site collaboration and off-site autonomy. In-person onboarding isn’t always necessary. Let your new hire do what he or she can do from home. Then, maximize time at the office by building in-person relationships with teammates and colleagues. Digital onboarding gets the mundane tasks out of the way, so you can focus on what really matters when you’re face to face.

It’s Thorough

Use your onboarding software to create a checklist for your new hires and your hiring managers. Authorized users can log in to make sure that tasks are completed, and follow up with anything that’s still missing. Upload safety or training videos to YouTube and link them to your checklist. Your new hire will be able to view them instantly at his or her convenience. Assigning tasks ensures that every box is checked so nothing is overlooked.

Whether you’re hiring someone who will be working remotely full time, occasionally telecommuting, or working from the office every day, digital onboarding makes the onboarding process less painful for all involved. No one wants to spend his or her first day on the job filling out forms.

Want to learn more? Watch this brief demo. Ready to try it out for 15-day? Click here for a free no-obligation trial.

How to Fix Your Social Media Recruitment Strategy

How to Fix Your Social Media Recruitment Strategy

Social media is a powerful tool for attracting applicants and expanding the reach of your job postings. In fact, 92% of companies use LinkedIn, Facebook, and Twitter to augment traditional recruiting methods.  But if you’re just dipping your toe into the social media waters, you may be discouraged by a lack of response. Why isn’t your social media recruitment strategy working for you? You have to know the basics of how to recruit using this tool.

You’re not reaching beyond your followers.

Unless you have a very large following, simply posting your job to your page isn’t going to provide you with fresh new applicants. Don’t just promote the job to your current network. Expand your reach using paid social advertisements to get the job in front of qualified candidates who are looking for an opportunity like yours. LinkedIn is a great place to start. Don’t feel like learning the intricacies of each platform? An applicant tracking software like ApplicantStack can automatically post your job listings to the relevant social media sites.

People can’t find your job postings.

Ask a friend to use the various social media sites to find your company’s job postings. How long does it take that person? If your job postings are too difficult to locate, no one is going to bother accessing them. On Twitter, many applicants search for job postings using hashtags. If you haven’t added hashtags to your job listing, it won’t come up during the search. Consider using hashtags like #JobOpening, #JobListing, #MarketingJobs, or other relevant terms. Advertising a new post on your Twitter page will help applicants find and apply to your postings. On Facebook and LinkedIn, you want your job postings displayed clearly and in their own sections, so they aren’t lost amid frequent updates.

You’re not being social.

Just because a person is employed doesn’t mean he or she isn’t open to new career opportunities. There are passive and active candidates out there. Use your social networks to build personal relationships with followers who seem like they could contribute to your company. When a job opening that fits their skills comes up, you can reach out to them directly. Cultivate candidates and build your talent pool even when you aren’t actively recruiting.

You assume social media is for the youngsters.

Younger people aren’t the only group on social media. Don’t assume that you won’t be able to find a candidate with the years of experience you’re looking for. With the exception of Tumblr and Instagram, social media sites are popular with people of all ages. Older users are flocking to Facebook; 78% of Americans between the ages of 30 and 49 have a Facebook account. If you neglect social media recruitment, you’re missing out on an entire network of qualified prospects.

It’s hard for applicants to apply online.

When you’re recruiting via social media sites, people need a simple way to apply. Once a candidate has found your posting, how easy is it to submit an application? Do you have a dedicated career page that you’re driving traffic to? Is there an email address that he or she can send a resume to? Can candidates apply via LinkedIn or using another social media profile? Take out the unnecessary steps and make it easy and obvious for people to apply.

When crafting your job description on social networks, include some requirements to weed out unqualified applicants. And remember, your current employees can multiply your social media recruitment efforts. Make your jobs postings fun, and encourage current employees to share the listings on their own social networks. For every person that shares your posting, you’ll get dozens – if not hundreds – of additional eyeballs on it. You can even offer referral bonuses to employees who recruit applicants who become new hires. Everybody wins!

Three Ways to Make Seasonal Hiring Easier

Three Ways to Make Seasonal Hiring Easier

Hiring season can be painful for everyone: the applicants, the hiring team, your finance department, and your current employees. What can you do to make seasonal hiring easier on everyone involved? These three strategies for seasonal hiring and onboarding will make a difficult transition smoother – and help you get your business back to ‘business as usual’ this holiday season.

Talk to Current Employees

Before you enlist dozens of new employees to help you round out your holiday season, have a chat with your current workers. Does anyone want to take on more hours? If your current employees want to work a bit more, there’s no need to hire quite so much additional help. They already know the ropes, so you don’t need to worry about training. And they’ll appreciate the extra hours. Even if you’re paying overtime, you’re likely to save money in the long run. The cost of advertising for, interviewing, hiring, and training a new seasonal employee likely outweighs the additional expense of overtime pay.

If your current employees aren’t interested in taking on more hours, make seasonal hiring easier by asking them for recommendations. They may know of friends or acquaintances looking for seasonal work. More than 70% of people get a job through networking. Leverage the social network of current employees to find seasonal employees who will be excited to join the team. It’s a win for everyone – your new hire gets a job, your current employee gets to help out a connection, and you have another position filled.

Know the Labor Laws

The last thing you want is to run afoul of local or federal labor laws regarding seasonal employees. Talk with your hiring team to make sure they are representing the seasonal jobs correctly. Are workers full time, part time, or independent contractors? Detail the duration of employment in writing to avoid confusion when the season ends. Do you need to offer health benefits? Under the Affordable Care Act, you may need to provide health insurance for employees who work over 30 hours a week for more than 120 days. The rules for health insurance are complex; familiarize yourself with them before you start hiring, so you don’t have to pay a penalty later on.

You can make seasonal hiring easier by following the same procedures you’d use for a full-time employee. Collect the appropriate forms, including W4s or W9s. Track hours and attendance for each employee, so you have documentation if there’s ever a question about whether or not laws were followed.  Remember, anti-harassment, retaliation, and discrimination laws are just as applicable for seasonal employees. Go through your employee handbook and look at each benefit. Will your seasonal employees be entitled to these benefits? Make the qualifications for each benefit clear, so employees don’t claim that they are entitled to them later on. Lastly, a thorough onboarding process is essential.

Train Continuously

Onboarding is just as important for seasonal employees as it is for traditional ones – if not more so. In addition to the conventional onboarding process, develop opportunities for your seasonal employees to train on the job as well. Have each seasonal employee spend at least a day or two shadowing a more experienced colleague. Schedule weekly meetings to discuss each employee’s progress, and to answer any questions he or she might have. Consider expanding your onboarding program to add occasional training sessions before or after closing, when seasonal employees can role play different scenarios and practice their skills.

Don’t neglect your seasonal employees just because they’re only going to be around for a few short months. They have a strong influence on your bottom line during this busy season. The holiday season may only last a few months, but it can account for as much as 30% of annual sales in some industries, according to the National Retail Federation. Follow seasonal hiring best practices, educate yourself on the labor laws, and make sure you’re coaching and training your new hires throughout their tenure. These strategies will make the holidays a bit cheerier for everyone.

9 Tips to Choose the Best ATS Solution in 2019

9 Tips to Choose the Best ATS Solution in 2019

Here are 9 tips to guide you to the best possible ATS for your company.

9 Tips For Choosing An ATS Solution in 2019

When investigating an ATS solution, you want to determine:

1. What value will the ATS provide?

Before considering any solution, you must decide just what your company’s recruitment and acquisition needs are and will be. Once determined, you look for those ATS features that should bring to fruition those objectives. Then, determine if those features fit your budget.

2. How easy is the application to use for all parties?

Explore the intuitiveness of the application. Can you and your team – and the recruit – easily navigate the screens? Sometimes, an abundance of features and layers of screens can do more harm than good in terms of working with the software. The simpler the operation, the sooner the team accepts it and the faster its onboarding – another paramount concern.

Also consider what kind of candidate experience does an ATS offer? You will lose valuable prospects if the job application process is clunky, frustrating and, ultimately, dismissed.

3. How sophisticated is the software?

  • Does the ATS integrate with your other apps and salient third-party software?
  • How does the vendor handle upgrades?
  • Is the ATS scalable, so it can grow with your company?
  • Does the ATS allow you to post to multiple job sites (issue No. 1 for SMBs!).
  • Can users manage resumes, collaborate with recruiters and integrate with job boards?
    • These handy features contribute to a speedier hiring workflow.
  • Perhaps even more critical, does the ATS support employee referrals?
    • Because referrals remain the best method to find candidates, you want an ATS that demonstrates a clear means to attract and reward referrals from your team.
  • Is data migration from legacy systems – and to future systems – available?
  • Can the ATS bulk import data?
    • With input from many sources and different candidates, make sure it can integrate with various databases and specific file types.

4. Is workflow management diffused or – better – centralized?

It’s recommended that the easier it is for the team to access the right information at the right time by the right people, the better prepared they will be for an interview – and the smoother the interview will go.

5. Does the vendor offer a no-hassle, no-cost trial of the ATS?

You want to kick the tires, try it on for size. If for any reason you’re not feeling comfortable or confident with a particular ATS, you can avoid long-term commitment and back away after a free trial.

6. Are the reporting capabilities sufficient for our needs?

Are reports templated? Can you customize ad-hoc reports to identify the source of a hire, the number of candidates in queue, and respective qualifications? Will report creation by arduous or straightforward?

7. How do the search functions work?

You want a fast, accurate search with results organized in a logical and intuitive way.

8. What is the breadth and scope of customer support?

When an issue arises, is customer support available? Do you have to pay for it? To what extent can CS help? Because CS is critical to the success of any software company, this question must be answered.

9. Is the ATS mobile?

In 2019, a distributed workforce will be even more routine. For global companies of any size, any member of a hiring team should be able to review candidates, schedule interviews, leave feedback and check the workflow from anywhere, at any time and on any device.

The ATS Market is Growing (For Good Reason)

According to current research, the global applicant tracking software (ATS) market size is projected to grow from $1.21 billion this year to $1.81 billion by 2023. That’s a healthy Compound Annual Growth Rate (CAGR) of 8.3%.

And why not? The economy is running full-speed ahead. Unemployment has finally rebounded from the Great Recession and is the lowest in half a century. Besides a robust GDP, the upshot of low unemployment is the premium it places on finding qualified candidates for job vacancies.

So, it’s no wonder that demand for ATS surges. After all, if a company can grease the gears of its recruitment efforts, finding and acquiring the most qualified talent becomes faster and easier. And a good Applicant Tracking System does just that, streamlining sourcing, social engagement and the entire hiring workflow through a solitary integrated platform.

For 2019, ATS solutions will be even more “fortified” with artificial intelligence (AI) advances. Notwithstanding AI-induced automation that will minimize friction in the hiring workflow (anyone for machine-generated reminders based on deadlines and company objectives and workflow-assessing analytics?), choosing the best ATS for your company requires more than just picking the most “automated” solution.

A good applicant tracking system not only makes it easier for all stakeholders to store, organize, and access critical information at any time, but also offers insights into those candidate qualities that your company is seeking. It should let users manage multiple recruitment initiatives from a single platform at the same time.

Pick the wrong ATS and you could have a recruitment and acquisition debacle on your hands that leads to lost talent, unhappy management, discouraged team members and wasted time and money.

Pick the right ATS and you’ll find an improved quality to new hires, as well as a reduction in cost-per-hire. Your team remains motivated. Your hires get happy. And you get better, faster and more cost-effective recruitment that’s repeatable.

By Keith Craig  Last updated September 10, 2019

Infographic: Applicant Tracking System Benefits

Infographic: Applicant Tracking System Benefits

What’s something that 95% of Fortune 500 companies use, but only 26% of employers have discovered? Fortune 500 CEOs are taking advantage of the many applicant tracking system benefits for their company. These benefits apply to a small or medium-sized business, too!  Here are just a few ways an applicant tracking system benefits companies.

It Saves Time

An applicant tracking system can automate many of the manual tasks that a recruiter or HR team member is currently performing. ApplicantStack allows candidates to search resumes for keywords, automatically screening out unqualified candidates. Recruiters can create, manage, and schedule email form letters to remain in contact with applicants. Action items can be assigned to specific team members, so you can find and fix holdups.

It Saves Money

When you’re saving time, you’re saving money. A small company can save up to $10,000 using an applicant tracking system. In the United States, the average cost to hire a single employee ranges from $3,000 to $4,000. An ATS can save you serious money by streamlining your hiring process.

Applicants Love It

Applying for a job is dreary enough, and it doesn’t take much for an applicant to abandon a frustrating form. You need a mobile-friendly interface, quick communication, and smooth scheduling. Among the many applicant tracking system benefits is the ability to create a positive experience for your candidates.

Companies Love It

The reason so many Fortune 500 companies use an ATS is because it works so well! In addition to making your hiring process more efficient, an applicant tracking system offers the benefit of data collection and analysis. HR departments can figure out which candidate sources are working well. Cost-per-hire is easily calculated, and bottlenecks can be identified and fixed

Want to learn more about the many applicant tracking system benefits you could be taking advantage of? Check out our infographic below!

applicant tracking system infographic